Applying For Aid using the Montana State University Billings (MSUB) Financial Aid Process

Get printer-friendly version of this page


Step 1:
Apply for Admission:
Usual Time Frame: Anytime

Step 2:
Submit a Free Application for Federal Student Aid (FAFSA)  

- The FAFSA must be filed annually, and becomes available for the upcoming academic year (Fall/Spring) on October 1st of every year. The FAFSA priority filing date for MSUB is December 1st.
- FAFSAs submitted after December 1st are still valid and students are encouraged to apply, however these applications  will be subject to available funds .
Usual Time Frame: October 1st to December 1st = on time applications. 

Step 3:
FAFSA sent electronically to the colleges listed by the student
- MSUB's school code: 002530
Usual Time Frame: 2 weeks 

Step 4:
Apply for scholarships:
Usual Time Frame: Feb 1 – priority date

Step 5:
MSUB requests additional information or documents needed to review file:
- Submit requested documentation as soon as possible
Usual Time Frame: 1-2 weeks

Step 6:
File goes to REVIEW status and financial aid counselor determines eligibility.
- Longer time frames may occur for documents submitted during peak times (July, August & September)
Usual Time Frame: 2-4 weeks

Step 7:
Award notice postcard sent to student at mailing address in Banner.
Usual Time Frame: 1-6 days

Step 8:
Student signs, accepts and/or declines award letter in myInfo login under the Financial Aid tab.
Usual Time Frame: 1-30 days

Step 9:
Students who accept a loan must complete/sign the Master Promissory Note and Entrance Loan Counseling at  
Usual Time Frame: 1-2 weeks (starting June 1)

Step 10:
Register for Classes

Step 11:
Accept charges/ Confirm Attendance (bill) with the Business Office prior to semester.
- Aid credits to student's business office account
- Bills are available in your myInfo secure area login
Usual Time Frame: 2 weeks

Step 12:
Aid in excess of school charges sent as refund check or direct deposit to student 
- To elect to use Direct Deposit – log into your myInfo secure area.
Usual Time Frame: 2-6 days

NOTE: The time estimates listed above require that the school receive a VALID Student Aid Report (SAR). If the school receives a REJECTED SAR, the student is responsible for resolving any omissions or errors, usually missing signatures. The college does not know which students are selected for verification until we receive a valid SAR. At that point we will send the student a letter asking for the necessary verification materials that could include: verification worksheets along with documentation, tax return transcripts and/or W2s. If we receive unsigned worksheets or if there are discrepancies the review process can extend for weeks longer than the time estimates listed above.