The Administrative Services Division of Montana State University Billings consists of the Business, Finance, and Operations departments of the University. Administrative Services is comprised of the following areas:

Ms. Trudy Sipe Collins
Vice Chancellor for Administration and Finance

This office is responsible for the leadership of the Administrative Services Division. It serves as the Chief Financial Office of the campus. All campus insurance is handled in this office as well as central contract review, central resources for state, federal, Board of Regents, rules, regulations, policies, and laws.

Policies & Procedures


Campus Insurance Issues & Forms

Coordinator: Trudy Sipe Collins

Insurance claims and general information regarding property and liability coverage are handled through the Office of the Vice Chancellor for Administration and Finance.

See also:

Administration home page


Strategic Planning

Business Services
Director: Barb Shafer

Business Services is responsible for the University purchasing, accounts payable, cashiering, Perkins Loan Program management, accounts receivable, mail services, and printing services.

Policies & Procedures


Budget Office

Director: Vacant

The Budget Office is responsible for internal and external budget development, monitoring and balancing. This office also serves as the University internal auditor.
Policies & Procedures


Facilities Services

Director: Chris Eagan

Facilities Services is responsible for all campus construction projects, architectural and engineering services needed by the University, grounds, repair and maintenance, custodial, and temperature control.
 Policies & Procedures


Financial Services

Director: Heather Hanna

Financial Services is responsible for accounting and financial reporting, payroll, grants and contracts management, internal campus recharges, property management, and cash and investment management.
Policies & Procedures


Human Resources

Interim Director: Jody Stahl

Human Resources is responsible for the University recruitment and retention of employees, benefits administration, employee and labor relations, equal employment opportunity, Americans with Disabilities Act, University training program, new employee orientation, affirmative action, and diversity.
 Policies & Procedure


Risk Management and Safety Office

Coordinator: Denis Otterness

Promoting a safe university environment and regulatory compliance through expertise and assistance.


University Police

Chief: Denis Otterness

The Campus Police are responsible for the safety and security of the campus as well as parking and the motor pool.
 Policies & Procedures

See also:

Administration home page