Cancellation

Please be aware that you will be charged the full rate of your reservation if a cancellation notice is not received within 48 hours prior to your event.

Indemnification

Individuals and groups using MSUB event spaces are responsible for and assume the liability for their own wrongful or negligent acts or omissions, or those of its officers, agents, or employees, and agree to defend, indemnify, and hold MSUB harmless from any such liability.

Insurance

Groups using MSUB Facilities are required to have liability insurance with limits of $1,000,000 for each occurrence and $2,000,000 aggregate throughout the duration of facility use and shall name MSUB as additional insured using the format shown below. Groups must present a certificate of insurance at least 14 calendar days prior to their scheduled event.

Montana State University Billings; 1500 University Dr.; Billings, MT 59101

Conditions of Facilities

Individuals and groups will not affix anything to the walls or other surfaces without prior approval. Any damages caused to the space or equipment caused by members of your event will be included in the group's final bill. Additional charges will be incurred for extraordinary clean-up or trash removal.

Fees

Events that occur outside of standard business hours may be subject to a $20 per hour “after-hours” fee. This includes all campus and non-campus events.

Additional fees may be assessed as well, including, but not limited to Security, Custodial, Damages, and Staffing.

Accommodations

MSUB makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in an event. Persons needing an accommodation should notify the MSUB Center for Engagement no later than 10 calendar days before the event to allow adequate time to assess requests and provide accommodations.

Catering

MSUB Catering by Sodexo has exclusive rights to catering on the MSUB Campus. No unauthorized sale or complimentary distribution of food or beverages is permitted.

Planning Your Event

  • Title
  • Date
  • Times (setup, start, end, teardown)
  • Space(s)
  • Anticipated attendance
  • Setup needs (tables, chairs, podium, etc.)
  • Technology needs (microphone, presentation slides, software, etc.)
  • Detailed schedule/timeline
  • Contact information for your event coordinator and on-site primary contact(s)
  • Name of sponsoring MSUB department (if applicable)
  • Menu selections and any special dietary needs

Bar Service / Alcohol Policy

The catering department is not licensed by the State of Montana to sell alcohol. It is the responsibility of the event sponsor or host organization to obtain a University Alcohol Approval Form, in advance, whenever alcohol will be present. The form may be filled out online. A copy of the approved permit must be given to the catering department three business days prior to the event. In some cases, a Special Permit to Sell Beer/Wine must be completed and submitted to the Montana Department of Revenue, an outside vendor licensed to sell alcohol in the State of Montana and with a catering endorsement may have to be used, or proof of liability insurance may be required. In all cases, the event sponsor should refer to the Montana State University Billings Alcohol Policy to insurance compliance with state law, Board of Regents policy, and MSU Billings policy.

Any leftover alcohol must be picked up from the catering office within 24 hours after the event. If you need to drop of f or pick up alcohol at any other time (including immediately before or after the event), please contact the catering department at 406.657.2381 to make arrangements.

Under Montana State Law, only those 21 years of age and over may legally consume alcoholic beverages. State laws and campus policies will be enforced at all times. The catering department reserves the right to refuse service to anyone.