1) To start, login to Webex at your respective location from the web, the desktop app, or the mobile device app. You can host your meeting from any of these sources, but you must be logged in!

2) You can click the Start a Meeting button to open your personal meeting room or you can click the Start button next to your scheduled meeting under the Upcoming Meetings heading. You can also find your scheduled meetings by clicking Meetings on the left hand side of the screen.

As a reminder, personal rooms serve as a quick, temporary meeting space and can result in confusion if some attendees are in the personal meeting room while others are in the scheduled meeting. These are two separate meeting spaces!

3) Upon starting your meeting, you'll have audio and video options to choose. 

  • Click on the drop-down menu at the bottom to choose an audio source. It's recommended to use the Call me at... option as the meeting will call your phone. If you want to use a headset connected to your computer or you're using a mobile device, select the Use computer for audio option. You can also select Call in if you want to call the 877 number. 

Drop-down menu for audio source

 

  • Click on the camera button to turn your video on or off. This will display your video feed to others.

 Camera button 

 

You may have to allow browser access to your microphone.

Microphone blocked pop-up with Always allow option selected

 

Note: For all participants, it is recommended that they mute themselves when not addressing the group. This can be done by toggling the microphone button.
Microphone button

If there is excessive echo, consider lowering your computer or phone volume or using a headset.

Make sure that you only enter your meeting once. Double-clicking on the link can result in accidentally joining a meeting twice, first as a host and then as an attendee (the latter does not have the same permissions).


If this happens, leave the meeting as an attendee, but do not end the meeting as a host.
Leave button

Meeting Features


1) The phone button is used to connect to audio. Once you have audio enabled, this will switch to a microphone button which is used to mute yourself.
Phone button
Down arrow
Microphone button

 

2) The camera button is used to turn your video on/off. If you turn your video off, you will still be able to see others – they just won’t see you.
Camera button


3)The Share Content button can be used to share your screen or specific content.
Share Content button


4) The Recorder button is only visible to the host and can be used to record the meeting.
Recorder button

You can also set your recording to start automatically when scheduling your meeting under “Advanced Options”.

Recordings can be found on the website under the “Recordings” tab where they can be downloaded, shared, edited, or deleted.
Recordings option on Webex website


5) The Participant button allows the host to mute/unmute all participants as well as chat with, mute/unmute, and change roles for individual participants.
Participant button


6) Chat with All allows you to chat with the entire group. This function is not available on the mobile app at this time.
Chat with All button



7) More options has options for polling (which is only available on the desktop app) as well as advanced settings for audio and video.More options button



8) Use the Leave (red X) button to leave the meeting as an attendee or end the meeting as a host.
Leave button

 

Screensharing a Video

You can now use screensharing to play back a video for your participants. Make sure you check Optimize for Motion and Video on the drop-down menu for the best experience.

Screensharing a Video

Push to Talk

You can now hold the spacebar to talk during a meeting, if your host has enabled that setting. If you're hosting a meeting, you'll find the option under Audio and Video on the top menu.  Check Unmute temporarily by holding Spacebar to enable this setting.

Push spacebar to temporarily unmute

Enable Background Noise Cancellation

Webex has a feature that removes background noise from a meeting. To enable the feature:

1) While you're starting or joining a meeting or anytime during the meeting, click the arrow next to your audio options and click Settings.

Audio Settings

2) Check the box next to Remove background noise.

Check Remove background noise

Note: The Remove background noise option is only available when music mode is turned off. If you want to remove background noise, uncheck Music mode first.