Disability Support Services

Policies & Procedures

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Alternative Text Procedures

Students who are eligible for alternative text, as determined by the Director or Coordinator, should follow these procedures:

  1. In order to receive your materials in a timely manner, you should request your textbooks at least three weeks in advance of when you will need them.  You need a separate request form for each of your books.  You may copy the request form that is available in the DSS office or request extra copies.  It is also available online on the DSS website under "Forms." 

  2. DSS will contact the publisher to see if the book is available in electronic format.  If it is, we will get the book and convert it to an MP3 unless you prefer E-text, which works well with JAWS, Zoomtext, and Kurzweil.  In order to comply with copyright laws, we will need a copy of your sales slip.  

  3. If the book is not available from the publisher, DSS will need your copy of the book to create the alternative text.  The campus print shop will chop the binding off the book.  The pages are scanned, edited and turned into an MP3 file.  The print shop will rebind the book with plastic coiled rings, and we can generally get it back to you within 48 hours. 

  4. If the book is already available from our library, we will give you a copy of it as soon as we have made a copy of your receipt.

  5. Provide a copy of the syllabi to DSS so that edited materials can be provided in the order in which they are needed. 

GET THE FORM: Alternative Text Request Form


(NOTE: This is a Microsoft Word document. Right-click on the form hyperlink, choose "Save Target As" and save the document to your computer. Then, open the document, complete the form, save, and close it. Finally, send an e-mail with the completed form attachment to both of the e-mail addresses below.)


vanessa.cherrey@msubillings.edu | tcarey@msubillings.edu