Microsoft Whiteboard is a digital canvas that can be used for collaboarting with a team or in a classroom in real time whether team members or classmates are in the same room or in multiple locations. Whiteboard can be used to draw, design, brainstorm, take notes, or archive the session via a picture of the digital whiteboard. The Whiteboard app is available for Windows and IOS devices or via a web browser for Mac products.

Downloading the App | Using Microsoft Whiteboard | Whiteboard on the Web | Additional Information

Downloading the App

To download the app on a Windows 10 computer:

1) Open the Microsoft Store app.

Microsoft store app

2) Use the Search button to find “whiteboard”.


3) Click Microsoft Whiteboard.

Microsoft Whiteboard app

4) Click the blue Get button to install the application.

Get Microsoft Whiteboar app

5) The application will download and install. Once complete, click the Launch button.

6) Accept the license agreement and then click Get Started.

7) When prompted to sign in, click Work or school account and then log in with your MSUB email address and password.

Note: Microsoft Whiteboard can also be installed on a Apple IOS device through the Apple App Store.

     Whiteboard for IOS


Using Microsoft Whiteboard

Upon opening Whiteboard, you willl be presented with a blank canvas. This allows you to begin whiteboarding immediately. You can click the arrow button on the top left corner of the screen to go to the Whiteboard dashboard where you can access your previous whiteboards.

Return to Whiteboard Dashboard

Whiteboard Dashboard

The dashboard is where you can access previous whiteboards or create new ones. Clicking the Create New Whiteboard tile will open a new, fresh whiteboard while clicking a previous whiteboard will open the whiteboard from it's last state.


To manage your previous whiteboards, click the three dot button on the bottom right corner of the whiteboard which will give options to Invite participants, Export, Delete, and the ability to give your whiteboard a title.

Options image

  • Invite participants - Invites someone to view and collaborate with your whiteboard.
  • Export - Save the whiteboard as an image.
  • Delete - Deletes the whiteboard.
  • Whiteboard Title - Adds a title to the whiteboard for ease of use.


Using a Whiteboard

The Whiteboard app has several buttons within the space.

Using a Whiteboard

Return to Dashboard  

Used to return to the dashboard.

Invite collaborators

Invite someone to the current whiteboard.

 Menu options

The Settings Menu provides available settings for the current whiteboard.

Whiteboard toolbar

The Whiteboard toolbar used to draw, erase, and insert content. Note: If you dont see the full toolbar, click the Inking button.


Whiteboard Toolbar

Inking Mode

In inking mode you will be able to use your mouse, touchscreen enabled device, or drawing tablet to write on the digital whiteboard. 

Inking mode

By clicking the Inking Mode button, Whiteboard provides various colored pens, highlighters, an eraser, a ruler, insert options, and undo/redo.

Drawing pens supplies 2

Double click or on touch devices press and hold on a pen will give even more options for pen width and colors.

Drawing pens options


Eraser Tool

The eraser tool is used to erase the digital ink on the screen. The faster you move the cursor the larger the area that will be erased becomes.

Eraser ToolLarger Eraser Tool

       Eraser Tool                            Large Erase Tool


Lasso Tool

The lasso tool is used to select inking or objects and then provides a menu for addtion options. One of these options is to select hand writing and convert it into text.

Select text with the lasso tool


Converted Text

Add Text

The Add text button on the Whiteboard toolbar allows you to add text to the whiteboard in addition to handwriting.

Add text to Whiteboard


Adding text to the whiteboard


Add a Note

The Add note button on the Whiteboard toolbar allows you to add a sticky note to the whiteboard. You can type text directly into the note or write in the handwriting field which will then convert to text.

Add Note



Converts handwriting to text:

Convert writing to text in a note

After placing the sticky note, you're able to click and drag the note to move it around the whiteboard to reposition it.

Additionally, clicking on the note will open a menu with more functions.

Note functions

These options include:

  • Edit the note.
  • Like the note (similar to social media likes).
  • Change the background of the note.
  • Copy the note.
  • Delete the note.
  • Via the ... button:
    • Cut the note to be pasted somewhere else on the whiteboard.
    • Use the Immersive Reader to read back the inputted text.
    • Add Alternate text to provide more information for screen readers.


Add Image

To add an image to the whiteboard, click or tap the Image menu button to either insert an image from your computer, insert an image from Bing Search, or to take a picture from you webcam or phone's camera.   

Add image

Once the image is inserted, it can be clicked and dragged around the whiteboard to the desired location. Also, clicking or tapping the image will bring additional options.

Image options

The additional image options include:

    • Ink grab: which turns the image into a inking of the image.
    • Like the picture (similar to social media likes).
    • Lock the picture to the background (makes it immovable until unlocked)
    • Copy the picture.
    • Delete the picture.
    • Cut the picture for pasting elsewhere.
    • Add Alternate Text to the picture to provide more information for screen readers.


Insert Menu

The Insert Menu is used to insert various items onto the whiteboard. These items can include PDF, Word, and PowerPoint files, a note grid, lists, follow up lists, a template for the whiteboard, and stickers.

Insert menu


When inserting a PDF, Word or PowerPoint document, you'll be presented with the option to insert the entire document or certain portions. Like pictures, these images can be moved around the whiteboard or locked to the background.

Inserting a Word Document


Undo & Redo

The undo and redo buttons are used to correct quick mistakes or undo deletes and other formatting changes very similar to how they work in Word.

Undo and Redo         


Whiteboard Menu

Right clicking or tapping and holding on the whiteboard white space will bring up a menu comprised of the various functions from above. This menu consists of the frequently used options and are the same functions as above. This allows for quick access for repeated use.

option 1      option 2


Inviting Others to a Whiteboard

You can share the whiteboard with others by clicking the Invite someone icon located on the upper right corner of the screen.

Invite someone to the Whiteboard


After clicking the Invite someone icon, on the Invite window you'll be able to invite someone via email address.

Invite Someone to the Whiteboard


Additionally, you can click the three dot button and then Create sharing link option that will generate a web address that can be put in D2L or on a website. Additionally you can post the whiteboard address to Microsoft Teams or OneNote.

Create a sharing link


Sharing your whiteboard allows you to collaborate with other users in real-time on the whiteboard you currently have open. As someone writes on the whiteboard, it'll show up live on the viewer's screen.

Note: If the whiteboard is deleted, the users invited to collaborate will no longer see the whiteboard.


Exporting the Whiteboard

After you've completed your work on the whiteboard, it can be exported as an image file for posting into D2L or elsewhere online. To do so, click the Settings Menu button on the top right corner of the screen and click Export.

Export the Whiteboard

You'll then be able to choose your image type and save it to your computer. Once the image has been exported, you can post it to D2L, email it, or share it online. This is a great way to archive your whiteboard session for review all semester. 


Whiteboard on the Web

Microsoft Whiteboard is the only available option for Apple MacBook and iMac products; however, it can also be used from a Windows computer. To use Whiteboard via a web browser:

1) Log into the Office 365 Portal at

2) Click the nine dot button on the top left corner of the screen and click Whiteboard. If you don't see Whiteboard, click the All apps button.

Click Whiteboard 

3) Click the Create new Whiteboard tile to create a new whiteboard or click a previous whiteboard to open it. 

Create new Whiteboard

4) When the whiteboard is created or opened, you'll be able draw using either your mouse or touch device similar to the desktop app. The whiteboard menu is silightly different but functions very similar to the desktop app.

Drawing supplies image

a. When the arrows icon is selected you are able to move the board around.

b. The different pens provide different styles of drawing on the whiteboard.

c. The Eraser icon will erase any markings you’ve made.

 As with the desktop app, you can share the whiteboard with others by clicking the Share icon located on the upper right corner of the screen. You can click the Copy link button and paste the address in an email or D2L. 

Share Whiteboard

Sharing your whiteboard allows you to collaborate with other users in real-time on the whiteboard you currently have open.

Note: If the whiteboard is deleted, the users invited to collaborate will no longer see the whiteboard.

Additional Information

For further information about Microsoft Whiteboard visit Microsoft's Whiteboard Help site.