Fee Schedule Explanations
Montana State University Billings & City College
Tuition and fees are subject to change by authorization of the Board of Regents of Higher Education. Questions on the current fees should be directed to the MSU Billings Business Office at (406) 657-2140 or in McMullen Hall ground floor west. Comprehensive fee and extra fee tables are available through the MSU Billings website at www.msubillings.edu/boffice under Student Account Information.
A student paying for 12 credits in a semester can take any additional credits for no additional tuition. This is referred to as the “flat spot” in the Tuition and Fee Schedule.
Tuition and fees for graduate studies, extended studies, summer session, workshops, and conferences may be in addition to or in lieu of the required fees. Please consult the publications pertaining to the special session, course, workshop or conference to determine those fees.
Required Tuition and Fees Per Semester
A $30.00 nonrefundable fee is assessed each enrolled student per semester.
Students are charged tuition each semester to pay for the delivery of the education they are receiving. Resident students are subsidized by the State of Montana and pay a reduced tuition rate.
Associated Students Activity Fee & Recreational Activity Fee
Students enrolled for seven credit hours or more each semester are required to pay for activities sponsored by the Associated Students of Montana State University Billings. Students enrolled for less than six credit hours pay a reduced activities fee each semester. Online only students outside of the following counties DO NOT pay this fee: Yellowstone, Carbon, Treasure, Musselshell, Golden Valley, Stillwater, and Bighorn.
Academic Building Fee
The AcademicBuilding fee varies based on the number of credit hours taken. The funds generated from this fee are used to pay a portion of the costs of repair, maintenance, and operation of the state owned buildings on campus.
Resident and Nonresident Building Renewal and Replacement Fee
All students are charged a building fee for the building and replacement of campus structures. A reduced rate is charged to students taking less than 7 credits. In addition, a nonresident building fee is collected from all students who are not residents of the State of Montana.
Equipment Renewal and Replacement Fee
Enrolled students are assessed an Equipment Renewal and Replacement Fee each semester. This fee is used to replace obsolete equipment with new equipment and cover costs of equipment repairs.
Student Union Fee
Each semester students are assessed a fee pledged for the operation of the Student Union. Students enrolled for less than four credit hours pay a reduced fee.
Students are assessed a computer fee to cover the expense of student used computer equipment and labs.
Students enrolled at MSU Billings are assessed a fee to subsidize the University’s athletic department and associated activities. Students enrolled for seven credits or less pay a reduced athletic fee. Online only students outside of the following counties DO NOT pay this fee: Yellowstone, Carbon, Treasure, Musselshell, Golden Valley, Stillwater, and Bighorn.
All students are assessed a Library/Assessment fee. Funds generated from this fee are used for the purchase of new and replacement books, periodicals, and assessment tools.
Academic Support Center Fee
All students are assessed a per credit Academic Support Center fee.
Technology Replacement Fee
All students are assessed a tech replacement fee. This fee is used to support the information technology infrastructure. All students accessing email or the web are utilizing and benefiting from the tech replacement fee.
Comprehensive Health Plan
Student health coverage consists of two parts:
All students are entitled to services provided by the Student Health Center. Students enrolled in 7 or more credits are charged a mandatory fee. Students enrolled for six credit hours or less may have the benefits of the Health Center services by electing coverage and paying the semester fee. Online only students outside of the following counties DO NOT pay this fee: Yellowstone, Carbon, Treasure, Musselshell, Golden Valley, Stillwater, and Bighorn.
All students enrolled in 6 or more credit hours will be automatically enrolled in
the health insurance plan and assessed the health insurance premium. Any student covered by another health plan must access the insurance waiver form via
the student secure web site prior to the 15th class day and the account will be adjusted.
Additional Information Regarding Fees
Withdrawing from All Classes and Refunds
The following refund schedule applies to the standard semester format. For courses taught in nonstandard format such as Intersession, and special workshops, there are no refunds after the first day the class meets. See the Summer Session catalog for information regarding the refund policy during summer.
1. Registration fee is nonrefundable.
2. 90 percent of all remaining mandatory fees will be refunded to the end of the fifth classroom day.
3. 75 percent of all remaining mandatory fees will be refunded to the end of the 10th classroom day.
4. 50 percent of all remaining mandatory fees will be refunded to the end of the 15th classroom day.
5. Refunds will not be made after the 15th day of classes. Exceptions to this may occur in the case of financial aid students subject to the federal pro rata refund policy.
6. Refunds are determined as of the day the student officially withdraws from college and not from the date of last class attendance.
7. Classroom days are determined by the college calendar—not by the student’s class schedule.
MSU Billings students receiving Title IV funds and who officially or unofficially withdraw or are expelled, up to the 60% point of the semester, may be required to return federal funds. Students may also be entitled to a post withdrawal refund up to the 60% point of the semester. Copies of the Federal Title IV policy may be obtained at the MSU Billings Financial Aid Office.
Financial aid recipients will not receive refunds until their financial aid is repaid (Pell Grant, SEOG Grant, SSIG Grant, Perkins Loan, FFEL Loans, fee waivers, and some scholarships). If the refund is insufficient to repay the financial aid programs, students will be billed for the over-awards.
Students who owe over-award repayments to any federal aid programs cannot receive future financial aid until repayment is made in full.
Changes in Credit Load After Payment of Fees
Students adding classes after payment of fees are required to pay additional fees created by the change in credit load. Payment for these charges is due immediately.
Students dropping classes (but not withdrawing) will receive a 100 percent refund on classes dropped before the end of the 15th classroom day. Refunds will not be made after the 15th classroom day. Students will be assessed a $5.00 drop fee for each class dropped.
Payment of Fees
Financial Aid students must pay for fees prior to the first day of classes. The student’s financial aid will be applied to the student’s account with any refund being mailed to the student prior to the first day of classes. Call the Business Office at (406) 657-2140 for details, or visit us at www.msubillings.edu/boffice.
Payment may be made by credit card (VISA, MasterCard, and Discover) in person, by mail, or via the internet by accessing the student secure website and selecting the student online payment option.
Fees may be paid after courses are selected. To avoid a $40.00 late registration charge, fees must be paid by the date posted for each semester as indicated in the calendar. Fees may be paid by mail. To request that a fee statement be mailed to you, call (406) 657-2140.
Students may elect to pay their fees in installments. Fall and Spring installment payment method requires approximately 1/4 down, 1/4 within 30 days, 1/4 within 60 days, and 1/4 within 90 days. Summer installment payment method requires approximately 1/3 down, 1/3 within 15 days, and 1/3 within 30 days. A $30.00 administrative charge is assessed to students using the installment method. Students not paying in accordance with the terms of the deferred fee contract will be charged a $15.00 late payment fee per installment, and may have their enrollment canceled.
If the student withdraws from the university and the installment contract is not paid in full, any refund due the student is applied first to the unpaid balance of the contract. Withdrawal from the University does not void the contract and the University refund policy will be followed.
Non-Payment of Fees
No person who owes Montana State University any fees, fines or other charges will be permitted to (1) receive academic credit or grades; (2) register; (3) secure a transcript, diploma, or other record; or, (4) access any MSU Billings facilities or services, regardless of the relationship there of to the amount owed, until the full amount due has been paid or satisfactorily adjusted with Business Services. All legal means will be used to collect any unpaid loans. Collection fees may be based on a percentage at a maximum of 33% of the debt, and all other expenses, including reasonable attorneys’ fees the University incur in such collection efforts. MSU Billings shall have the right to apply any portion of any amount it may owe such individual for any reason, including wages, to payment of the balance owed MSU Billings.
Late Registration Fee
A nonrefundable fee of $40.00 is payable by all students who do not pay during the designated fee payment period unless their late payment was due to the fault of Montana State University Billings. If a bank declines payment on a check and returns it to Montana State University Billings, a late registration fee shall be charged to the student offering the check in payment of fees. The late registration fee applies to students enrolled for six credit hours or less beginning the second week of classes.
Students who elect to audit a course must pay the normal per credit hour fee as outlined in the student fee schedule.
Any person not otherwise enrolled, and who does not want to register in a course for college credit, may with instructor approval enroll upon payment of a $5.00 per credit hour fee. Listening fees are nonrefundable.
A $30.00 nonrefundable application fee is assessed to each person applying for admission for the first time as an undergraduate student. Normally, this fee applies only to the period for which the person is making initial application at the undergraduate level. If the applicant is accepted and does not register, admission to MSU Billings is cancelled. The applicant has one calendar year from the semester of initial application to apply for readmission without paying an additional application fee. After one year, the $30.00 application fee is assessed again. A $40.00 application fee is assessed for a graduate program, the same restrictions being applied.
Continuing Education Fees
A minimum of $70.00 per semester credit hour is charged for continuing education courses. Individual course fees vary.
Several Montana State University Billings courses require additional fees. Examples of these are art classes, science labs or field trips. Some practicum and internship classes require an extra fee for professional liability insurance. A complete schedule of course related fees are available from the Business Office web site: www.msubillings.edu/boffice
Electronically Mediated Course Fees
Interactive television courses and online courses are assessed additional fees per credit hour. Electronic mediated fees are non-returnable after the 5th classroom day.
A nonrefundable fee is assessed per degree for each application to graduate. Please call Admissions and Records (406-657-2158) for details.
Students may receive one free official transcript. Each official transcript thereafter costs a minimal fee. Call Admissions and Records (406-657-2158).
MSU Billings provides parking for all students for a fee. All vehicles parked on University properties must display a current MSUB parking permit, as specified in MSUB’s Parking Regulations pamphlet, which may be found on-line at www.msubillings.edu/police/univ_police_policies.htm. Students may purchase permits on-line in the Parking Services tab in their Secure Area or they may purchase permits by cash/check, as well as debit/credit, at the University Police & Parking office from 8:00am-5:00pm, Monday through Friday. The UPP office is in the southwest corner of the parking garage on Poly Drive.
Residence Halls Meal Plan
All students living on campus are required to purchase a meal plan each semester. Check online at www.msubillings.edu/dining/ for meal plans, benefits of the plan, and services.
Western Undergraduate Exchange (WUE)
Montana State University Billings participates in the Western Undergraduate Exchange (WUE), a program of the Western Interstate Commission for Higher Education and other western states. Through WUE, students from Alaska, Oregon, California, Colorado, Nevada, South Dakota, Hawaii, New Mexico, Utah, Idaho, North Dakota, Washington, and Wyoming may enroll in degree programs paying resident tuition plus 50 percent of that amount (plus other fees that are paid by all students). Students should be aware that the Montana Board of Regents may change regulations concerning Montana’s participation in the WUE Program. Students may contact the Office of Admissions and Records at MSU Billings, (406) 657-2158 or 1-800-565-MSUB for more information.
Determination of Resident Fee Status
The Montana University System classifies all applicants for admission and students as either in-state or out-of-state. The basic rules for making the classification are found in Board of Regent’s policy. It is each student’s responsibility to secure and review a copy of the policy. Failure to be aware of the rules will not be cause for granting exceptions to them. A copy of the policy is available from the Office of Admissions and Records at Montana State University Billings. Each residency determination is based on the unique set of facts found in each individual’s case. If students have questions regarding their case, they should contact the Office of Admissions and Records.
Dishonored Check Policy
An administrative service charge of $15.00 is assessed each time a check is returned by a bank. Any check tendered in payment of fees and returned by a bank may result in the postponement of a student’s registration and/or the assessment of the late registration fee.
Distance-learning students will pay an equivalent amount, however, the charges for the fees noted by ** will not be used to support Distance Learning.