MSU Billings Student Webmail User Guide

I use the Mozilla web browser. How do I control its Pop-up Blocker?

You may be able to open new messages in Webmail even with the pop-up blocker turned on, but you will not be able to create, forward or reply to a message until you disable Mozilla's pop-up blocker.

To change Mozilla's Pop-up Blocker preferences, select Tools > Popup Manager > Allow popups from this site.

Setting Up Your Mailbox:
By default, the Webmail system does not provide a name in the From: line for email messages that you send, so it is important that you make this change. If you do not specify that your name should appear, your recipients will not see any name in the From line, and they may delete the message without opening it.

To specify that your name should appear in the From Line:

1. Click on the Settings tab in Webmail.
2. Click on the Options button in the left column.
3. In the "Your Name" field, enter your name as you would like for it to appear in the From: line of the messages that you create.
4. Click on the Save Settings button at the bottom of the screen.

Checking Your Mail:
When you log in to Webmail, the window will default to your Inbox. Your new messages will appear in bold.

1. Click on the link (the sender’s name) to open a new message. The message will appear in a new browser window.
2. Click on the Close button when you wish to close the message.
3. Webmail will periodically check for new incoming mail. If you wish to manually check for new mail, click on the Inbox tab.

Sending Messages:

1. Click on the Compose tab at the top left.
   NOTE: If a new window does not open, you may have a pop-up blocker installed on your machine.
2. Enter the recipient’s email address in the To: field.
3. Enter a short description of your message in the Subject: field.
4. Type your email message in the message box.
5. Click on the Send button.

Attaching a File:

You can send a file through email by using the Attachments feature.

1. After you have clicked on "Compose", click on the Attachments link on the Write Message window.
2. Enter the filename of the file that you wish to send. (You can click on the Browse button to look for the file on your system.)
3. Click on the Add button to attach the file. You can attach multiple files.
4. Click on the Close button at the bottom of the window when you have finished attaching files.
5. There should be an icon of a disk and the filename beside Attachments on the Write Message window.

Using Your Personal Address Book:

You can manage your contacts list in Webmail by using the features under the 'Contacts' tab.

To Add a Contact to Your Address Book:

1. Click on the Contacts tab at the top of the window.
2. Click on the Add Contact button.
3. Enter the person’s name in the Name field.
4. Enter the email address in the Email field.
5. Click on the Save Contact button.
    

To Delete a Contact from Your Address Book:

1. Select the checkboxes beside the names that you wish to delete from your Contacts list.
2. Click on the 'Delete' button at the bottom.
   NOTE: Delete the selected contacts on one page before progressing to the next page.
    

To Import an Address Book:

You can import an address book that was exported as a comma-separated values (.csv) file from another email program.

1. Click on the 'Contacts' tab at the top.
2. Click on the 'Import' button at the left.
3. Click on the 'Browse' button to locate the .csv file on your computer.
4. Click on the 'Import' button.
5. The addresses will appear in your Contacts list.

Deleting a message:

1. Log in to Webmail.
2. Select the checkbox beside the messages in your Inbox that you want to delete.
3. Click the Delete/Undelete button below the list of messages.  NOTE: Messages that you have selected for deletion will have a line through them.
4. If you do not want to delete the selected message, select the checkbox beside the deleted message. Click on the Delete/Undelete button again. The message will be deselected. NOTE: Deleted messages are still kept on your account until you purge them. When you are sure that all of the selected messages are safe for deletion, click the 'Purge Deleted Messages' button at the bottom of the message listings. This will remove the selected messages from your account, freeing up room and allowing you to receive new mail.
5. To permanently delete the message, click on the “Purge Deleted Messages” button.

Creating a Signature:

1. Click on the Settings tab.
2. Click on the Options button.
3. Fill in the Signature block at the bottom of the page with the information you wish to appear at the bottom of your messages.
4. Click on the Save Settings button.

Creating or Deleting a Folder:

You can create folders to keep your messages organized in Webmail.

To Create a Folder:

1. Click on the Folders tab at the top of the window.
2. Enter a name for the new folder in the textbox at the bottom of the window.
3. Click on the New button. The new folder will appear in the list.

To Delete a Folder:

1. You can delete any folder you’ve created, but you cannot delete the default folders (inbox, drafts, outbox or sent items).
2. Click on the checkbox beside the folder that you wish to delete.
3. Click on the Delete button. The folder will be removed from the folders list.

Logging Out:

1. Click on the Logoff tab.
2. Close your browser (Netscape, Internet Explorer, etc.)

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