CARE Committee

Creative and Research Endeavors

Spring 2014


If you have an idea for a research project or a creative endeavor, the Committee invites your application!

Submission due date is 4:00 p.m., Friday, February 14, 2014.

Please submit your applications to the Academic Senate Office, McMullen 214.  You can also drop them in campus mail.  LATE APPLICATIONS WILL NOT BE ACCEPTED.
Please remember that your Department Chairperson and Dean need to review your proposal.

   The maximum budget for each proposal is $5,000.
Collaborative faculty projects will be considered and may be eligible for higher funding levels than individual projects.

Funding for this cycle is for the remainder of the current fiscal year, and awards must be spent by June 30, 2014.

The proposal shall not exceed five pages, not including the cover page, using 12 point font and one-inch margins.


GUIDELINES for Spring 2014
(Printable Version)


You need two parts of the Spring 2014 application:

CARE Application Template

Budget Template

Applications are to be printed, not emailed.

If you have any problems downloading these forms, please call the Senate office at 657-1676.



Guidelines for Creative and Research Endeavors Project

1.  Who may apply for CARE Grants?

All full-time, contract faculty may apply (half time or greater).  Part-time faculty are not eligible.

2.  What type of projects may be funded?

Priority will be given to new projects, which have not been previously funded.

Proposals that appear to be a continuation of previously funded CARE projects must demonstrate significant advancement beyond the scope of the previous requests.

Projects that lead to additional external funding are encouraged.  Identification of specific external funding opportunities and a description of how the CARE project will lead to a proposal to that funding agency should be included.

Projects involving scholarly creative or research endeavor likely to lead to dissemination through refereed publications, juried exhibits, performances, or grant proposals for additional funding.  Typical expenses may include equipment, library service, computer services, and supplies.

Projects involving a creative or research endeavor that require more support than is possible from the limited resources of a department or college are encouraged.  The CARE funds will allocate a portion of the funding to support projects that do not have the potential to attract extramural funding but that do contribute strongly to the universityís scholarship mission.

Collaborative faculty projects will be considered and may be eligible for higher funding levels than individual projects.

3.  How long may projects be funded?

The same project may be funded for a maximum of two years; however, funds must be expended on a fiscal year basis per award.  CARE funding operates on the university fiscal calendar.  Therefore, all funds must be spent before June 30 of a given year.

4.  CARE funds are not appropriate for:

Attendance and related expenses for professional meetings and conferences.

Attendance at professional development meetings.

Faculty salaries.

5.  Special Considerations for Technology Purchases
Purchase of any sort of technology as part of the grant (software, laptop, projector, etc.), requires consultation with Information Technology before submitting proposal to determine compatibility with campus systems and to integrate possible additional costs into the proposed budget.  State contracts require orders to be submitted through MSU-Bozeman.

6.  Human Subjects/Animal Subjects Research

The Human Subjects/Animal Subjects Research Committee, as appropriate, must approve proposals before an award is given (not before application deadline).  It is the responsibility of the Project Director to provide the CARE Committee with documentation of compliance with regulations related to human/animal subjects.  (Please visit the IRB webpage for more information:

7.  All recipients of CARE funded projects must:

Submit an annual written report summarizing the results achieved by the project as well as an account of the funds spent.  Annual reports will be made until the project is completed and no further progress or products are imminent.  The report is to be submitted to and reviewed by the CARE Committee via the Academic Senate Office.  The report is to conform to the outline included in the application packet and is available on the Academic Senate website.  All unencumbered funds are returned to CARE for consideration of subsequent proposals.

Recipients will be expected to create a professional poster presentation based on the CARE funded project for exhibition at a University sponsored event the following year.

8.  How are CARE grant applications reviewed?

A committee of the Academic Senate with faculty representation from all colleges and the ASMSUB will review all applications for content, project design, potential, connection to the Universityís Strategic Plan (, and appropriateness of the budget request.

All applicants will receive notification approximately four weeks following the submission deadline regarding an award or a decline of their proposal.

9.  Deadline

Applications are due in the Academic Senate Office, McMullen 214, by 4:00 p.m., Friday, February 14, 2014.  State law requires that all research funds be spent by June 30, 2014.

10.  Budgetary Information and Reporting

Grant funds may only be spent within the grant period for the purposes described in the application and for the items specified in the approved budget.

Suitable records and accounting for project expenditures must be maintained and submitted to the appropriate Grants Accountant at the end of the project period.

If you have received a CARE grant in the past and are not current in your reporting of status and outcomes to the committee, you are ineligible for consideration for a 2013-2014 or future CARE grants until your report is submitted to the Academic Senate Office, McMullen 214.


Format for CARE Proposals

The proposal shall not exceed five pages, not including the cover page, using 12 point font and one-inch margins.  The proposal must address the following guidelines.  The link to the CARE documents can be found on the Academic Senate page of the MSU Billings web site.

I.          Description of Project Goals and Objectives:

Clearly state the goals and objectives of the proposed project in non-jargon terms that will allow a range of faculty from outside your respective discipline to understand your intended goals.  Please clearly describe the likely outcomes of your proposed project.  If a potential outcome is a new proposal to an external funding agency, please provide details on the specific competition, due dates, and your plan to use the CARE project results to enhance your future proposal.

 Indicate whether you have applied for any outside funding in this topical area in the past and whether you have co-researchers on the project.

 II.        Plan of Operation

Discuss the plan to carry out the project and the major tasks involved in executing the project.  Provide a timeline indicating when the project will begin and conclude as well as when the major tasks within the project will be undertaken and accomplished.

 III.       Dissemination Plan

Explain how the project will lead to creative or scholarly products or outcomes.  These may include publications, presentations at professional conferences, exhibits or performances, grant proposals/external funding, or outcomes appropriate to your discipline.

 IV.       Links to Strategic Plan

Explain the ways in which the proposed creative or research endeavor meets or furthers the missions of the University as outlined in the 2013-2018 Strategic Plan, found here: .

 V.        Budget:  Please include a project budget with your proposal

There will be a maximum of $5,000 awarded per project.  Collaborative projects may apply for awards greater than $5,000 depending on the number of investigators involved.  Plan project budgets accordingly.  List any and all additional (or potential additional) sources of funding for the project.

Descriptions of Budget Items
Please note that (as agreed by the Academic Senate) once the budget is set for a grant, funds cannot be moved to different account areas.  For example, funds budgeted as personnel cannot be spent on supplies.

Personnel Services

Any individuals who are hired to work as part of an awarded project must adhere to the policies and procedures of MSU Billings including the Board of Regentís policies.  These individuals are considered MSUB employees and will be paid through the Payroll Office per standard MSUB policy.

All personnel proposed to be hired as part of the grant award require employer paid payroll benefits which must be part of the budget that will be charged to the CARE account.  If a position in the grant is scheduled to work 20 or more hours for 6 or more months, the position is eligible for medical insurance.  Because benefit rates vary depending on the employee classification, please consult with the Budget Office or the Budget Rates for Budgeting link on the Grants and Sponsored Programs page at .  For questions regarding the medical benefits coverage, please contact the Human Resources Office.

Contracted Services
Any proposed Contracted Services (e.g., independent contractors, businesses, or individuals) for the performance of services for the grant must be listed in the budget and a justification for their charges included in the project narrative.  In order to qualify as an independent contractor, please refer to the Determination of Independent Contract at

If you have questions on the determination of an independent contractor, please contact Business Services.  All appropriate forms (e.g., Tax form W-9) must be filled out in cooperation with Business Services.

This included general office supplies, photocopies, printing, books, food supplies, and materials appropriate to the discipline.

This includes long distance telephone communication, postage, advertising, and associated costs.

This includes airline tickets, mileage, hotel and meals for travel.  Travel funds may not be used for professional development or conferences.

 A Travel Authorization and Request for Travel Advance Form must be completed and approved prior to the travel date.   A travel expense voucher and Banner Payment Authorization must be completed to receive reimbursement.  Consult directions on 

Certain charges within the University system may be automatically charged to your index if the CARE index number is provided to internal departments (e.g., motor pool, telephone charges, copy charges, book depot charges, and computing services). 


Call for Proposals January 22, 2014
Application Deadline February 14, 2014
Funds must be spent/expended by June 30, 2014


For future use:

Annual Report Format


Committee Membership



Back to Academic Senate Home Page
Problems with this site?  Email the Senate Office