Academic Senate Budget Committee

Meeting Notes

June 18, 2009

3:30 p.m.

McMullen 305



Members Present:

Mark Hardt

Doug Brown

Rakesh Sah

Jane Howell

Ronald Sexton

Lorrie Steerey

Tasneem Khaleel

Diane Duin

Terrie Iverson

Michael Barber

Gary Young

Tammi Miller

Susan Stewart

Keith Edgerton

Karen Heikel

Shelly Anderson

Dan Yazak

LeAnn Anderson

Liz Tooley

Linda Wham

D’Ann Campbell

Steve Coffman

Mary Susan Fishbaugh

Stacy Klippenstein


A.  Current State of FY10 and FY11 Budgets


Ms. Tooley presented the current FY10 budget (attached to these minutes) as well as estimates for the FY11 budget.  She noted that we are working under the assumption that enrollments and therefore tuition will remain flat.  She cited that the BOR approved fixed costs include things that cannot be changed, such as health insurance, utilities, etc.  We also receive the “audit appropriation” from the state to help mitigate these costs.  This is, essentially, why we must cut every year:  the fixed costs continue to rise while FTE does not.


Ms. Tooley noted that in FY10 only, the BOR has instituted the Small Campus Assistance Reallocation (SCAR) which will transfer some funding from an increase in tuition at Bozeman to MSU Billings.  We will know the final numbers on that reallocation in a few days.  Chancellor Sexton stated that they plan to set that money aside so that every bit of it can be tracked because Bozeman will likely request oversight of those funds.  It will most likely be used for part-time faculty.


Ms. Tooley noted that particularly scary is FY11 because its likely all the extra monies from this year will not be carried over, resulting in what could be a $2 million deficit for MSU Billings. 

Chancellor Sexton noted that the U of M side is way up in enrollments, while the MSU side is dropping.  A big question is whether U of M will ask for a reversion of general funds in FY11 and how OCHE will deal with that request.


Chancellor Sexton stated that the key to our success is new student enrollment growth.  Increasing Intersession offerings may only pull existing students from the Fall and Spring semesters.  We need strategies to bring in new students and get them to take more credits per semester.  He also noted one suggestion:  if all students were required to take a one credit service learning course, it would generate a huge amount of FTE and would likely fit into most students’ flat spot.


It was noted that these overview numbers are a good place to start, but the Senate Budget Committee needs to see specific information about all the investments and cuts.  The Committee should see as much specific data as possible.



The meeting was adjourned at 4:13 p.m.


Respectfully submitted by Rita J. Rabe Meduna