DATE:           February 23, 2012


PRESENT:    Scott Murray                                       Stephen Eliason

                        Don Larsen                                         Sandie Rietz

                        Susan Gilbertz                                     Craig McKenzie

                        David Gurchiek                                  Keith Edgerton

                        Doug Brown                                       Mark Hardt

                        Bruce Brumley                                    Patricia Vettel-Becker

                        Diane Duin (ex-officio)                      Tasneem Khaleel (ex-officio)

                        Tim Wilkinson (ex-officio)                 Mary Susan Fishbaugh (ex-officio)

                        Marsha Riley (ex-officio)                    Mark Pagano (ex-officio)

                        Stacy Klippenstein (ex-officio)


ABSENT:      Paul Bauer*                                         Terrie Iverson (ex-officio)

* excused


GUEST:         Suzette Nynas


PRESIDING:                                                                   Bruce Brumley, Chair



Bruce Brumley called the meeting to order at 3:42 p.m. in the Chancellor’s Conference Room.


The minutes of February 9 were accepted as presented.




Item 20  HHP 500 Research in Exercise and Sport Science.  New course.

Item 20.a  HHP 501 Survey of Exercise and Sport Science.  New course.


̃ Motion by Keith Edgerton, seconded by Mark Hardt to approve Items 20 and 20.a on second reading.


̃ Motion carried.




Item 31  SCOU 527 Counseling in the Elementary and Middle School.  Change prerequisites.

Item 31.a  SCOU 554 Organization and Administration of School Counseling.  Change prerequisites.

Item 31.b  SCOU 557 Group Process:  Theory and Practice.  Change prerequisites.


̃ Motion by Sandie Rietz, seconded by Mark Hardt to approve Items 31 through 31.b on first reading.


No one was present to speak to these items.


̃ Motion by Scott Murray, seconded by Dave Gurchiek to table Items 31 through 31.b.


Item 32  MS in Athletic Training.  Modification to an existing program.


̃ Motion by Mark Hardt, seconded by Patricia Vettel-Becker to approve Item 32 on first reading.


Suzette Nynas, Director of the Athletic Training Program, noted that this program change removes the internship track from the program.


̃ Motion carried.


̃ Motion by Doug Brown, seconded by Craig McKenzie to waive second reading of Item 32.


̃ Motion carried.




Item 33  Emeritus Nomination:  James Robertson, Department of Music, College of Arts & Sciences.  For information.


̃ Motion by Doug Brown, seconded by Sandie Rietz to accept Item 33 for information.


̃ Motion carried.




Bruce Brumley reported that he did not attend today’s Executive Budget meeting because he was at the Commissioner’s listening session.  However, the group is prepping materials for the University Budget Committee.


Keith Edgerton and Bruce Brumley reported that the listening session with Commissioner Christian was mostly a meet-and-greet.  The issue of intellectual property rights and online courses was mentioned, and Commissioner Christian and President Cruzado are amenable to bring the antiquated policy to the Board of Regents for updating.  The Commissioner also said that their number one priority this biennium will be faculty salaries, but fixing compression of faculty salaries would cost $1 million.


Commissioner Christian and President Cruzado both plan visits to the Senate in the Fall 2012 semester.




Mark Pagano reported that the COB Dean Search Committee will be making a recommendation very soon.  The Vice Provost search is still waiting for the close of the application period.


After attending the program prioritization summit in Bozeman, we have learned it is not going to be called program prioritization.  Instead, we are to work on a strategic plan, and show how all of our programs are tied to the strategic plan.  The Provost will be starting a formal process to create a strategic plan and asks for Senate participation.  The plan should be finished by the middle of the Fall 2012 semester.


The University Budget Committee met last week and Trudy Collins, Budget Officer, made a presentation about the budgeting process and calendar.  All that information is on the Provost’s Office website.


The MSUB Extended Campus policy statement should be out very soon.


Regarding the Native American Studies bachelor program and the MPA program, we are working under the assumption that new programs and big changes (like the MPA move to strictly MSUB and not a joint program) will be put on hold until the strategic planning process is complete.  The other units of MSU are also under this hold.




A.  Student Affairs Reorganization:  Stacy Klippenstein, Vice Chancellor for Student Affairs


Dr. Klippenstein stated that when he arrived here six years ago, the organizational structure of Student Affairs was very flat and had little focus on retention.  Through the work with Noel Levitz we are making changes with a focus on recruitment and retention.


A few new positions will be created, including an Executive Director of Enrollment Services, a Dean of Students, and four Student Success Specialists.  The Executive Director of Enrollment Services will not be a new line, but rather our Registrar will transition to that role.


The Dean of Students position will be funded entirely by existing funding, fees, and auxiliaries, so no new general funds will be used in the creation of this position.  The Dean of Students will cover everything from federal Title IX, student conduct issues, student emergencies, the American Indian Outreach Office, the Office for Community Involvement, the Student Union, student housing, to the campus dining services and more.


The four Student Success Specialists will work with each of the colleges on the east campus to recruit and retain students—to make the connection between Academic Affairs and Student Affairs.  In combination with some existing funding in Student Affairs, the Student Success Specialists do represent a new investment of $130,000.  That investment will be discussed at the upcoming University Budget Committee meeting.


The childcare center will be undergoing some changes as well, since Billings Catholic Schools is pulling out of our contract with them.  The center will be put out to bid, but if we cannot find a satisfactory contractor to run the center, we will have to fund and staff it ourselves.  It was noted that there are opportunities to partner with the College of Education, who used to run the campus childcare center years ago before it was cut from the budget.


Dr. Klippenstein stated that once all of the Student Affairs staff have been notified of the changes to the organizational structure, he can get a chart to the Senate about how the new structure will look.


It was cited that the distinction must be made very clear between the Deans of the academic colleges and the Dean of Students, especially after the objections to having a Dean for the College of Professional Studies and Lifelong Learning, which had no academic programs.


B.  Honors Program Funding


This will be postponed until the Director can be present.


C.  New Faculty Lines to Staff Existing Programs and Restoration of Old Lines to Existing Programs


This is part of a greater issue of fewer faculty with greater responsibilities.  We need data from each college showing how many faculty lines have been lost since 1982.  However, first we need to create a list of issues such as faculty load in relation to lost lines.  Sandie Rietz agreed to collect and organize the issues list.




̃ Motion by Scott Murray, seconded by Dave Gurchiek to take Items 31 through 31.b up from the table.


̃ Motion to approve on first reading carried.


̃ Motion by Sandie Rietz, seconded by Doug Brown to waive second reading of Items 31 through 31.b.


̃ Motion carried.



The meeting adjourned at 5:03 p.m.