Housing & Residential Life
2017-2018 Student Handbook
Residence Hall Residency Requirement
Montana State University Billings has a long standing history of supporting the success of all students, especially first year students who are making the transition to college.
National and Institutional research suggests that student who live on campus are significantly more inclined to remain in college, graduate in 4 years, and have a higher GPAs in comparison to students living off campus. It is this research that MSUB supports the Board of Regents Policy that all students taking six or more credit hours, with less than 30 credits reside in the residence halls for one academic year.
Recent institutional data (2015) indicates that students who lived on campus were retained to the following year at a rate of nearly 15% greater than those students who lived off campus.
The University recognizes that the live on practice positively impacts all students, therefore City College students are now required to live on campus during their first year as well. In fact, many City College students currently make the choice to live on campus due to the amenities, affordability, and the ability to better connect with other students.
Note: City College students are not exempt from the live on requirement and must sign up for housing accordingly or complete an exemption request that meets any other exemption area.
Here is who is required to live on campus:
- Traditional age student less than 3 years out of high school and under 30 credits at the start of the fall semester.
Here is who is automatically exempt from housing if they are under 30 credits (no exemption form is needed for the following):
- Students Over 21 Years of Age: As verified through MSUB student information systems
- Military Veteran: As verified through MSUB Student information systems
- Enrolled in 11 or fewer credits: As verified through MSUB Student Information systems
- Transfer Student: As verified through MSUB Student Information systems
- Online Student: As verified through MSUB student information systems
- Non-Degree Seeking Student: As verified through MSUB Student information systems
Contact the Housing Office if you believe you meet one of the following exemptions to the live on requirement:
- Living with Immediate Family (parent, grandparent or legal guardian) within the following counties: Yellowstone, Carbon, Big Horn, Stillwater, Treasure, Musselshell, Golden Valley
- Physical custody of a dependent child
- Financial Hardship
- Medical Related Condition
- Documented Disability
- Unusual Circumstances
All requests for exemption must be made to the Office of Housing and Residential Life two weeks prior to residence hall opening for consideration. Please contact the Housing Office, SUB 225, by calling 406-657-2333 or online at msubillings.edu/reslife if you need an exemption form.
The committee will schedule a meeting time to convene every other week (one time per month).
- Completed exemption forms and all associated documentation is submitted via email or hard copy to the housing office
- Administrative staff verifies that all paperwork is in order and the information scans the paperwork in one document labeled on box in the housing folder with the requesters last name.
Administrative housing staff will forward the scanned document to the membership of the committee for consideration.
- Two days before the scheduled meeting the assistant director will send a finalized list of those requests for consideration at the meeting and attach the requesters document one more time.
- The committee meets, discusses, questions each of the requests and comes to one of the following conclusions:
- More documentation is needed to verify circumstances. In this case the administrative staff contacts the individual to alert them to turn in the requested documentation
- The committee would like to meet the person for an in person or webex interview to better understand be circumstances and request outside of the documentation provided. The administrative staff will schedule an interview that works for all committee members and the requester
- Denial of the exemption request. Administrative staff sends the person a letter outlining the denial and reasoning. Copy is kept for record keeping and tracked on a master spreadsheet for historical tracking.
- Approval of the exemption request. Administrative staff sends the person a letter outlining the approval. Copy is kept for record keeping and tracked on a master spreadsheet for historical tracking.
- In the event the student wishes to file an appeal on the decision, written notification must be sent to the Interim Dean of Students within ten (10) business days of the decision. The decision of the Interim Dean of Students is final and may not be appealed further.