NOTICE
Thank you for your interest in employment at Montana State University Billings! We welcome your application materials and appreciate your desire to work at MSU Billings.
The screening committee will begin its review of all applications after the review date listed on the vacancy announcement. Once the screening committee has completed its review of the applications, a list of finalists will be identified and invited for phone or personal interview. The review process takes a minimum of one week after the posted review date. Applicants who are not selected for an interview will be notified in writing once the recruitment process has concluded.
We recommend that you make and keep a copy of all materials you submit in the application process, as we are not able to return them to you nor will we be able to make a copy for you at a later date.
Persons with disabilities can request accommodations in the hiring and employment processes by contacting Human Resources at (406) 657-2278. Please contact us if you have questions about our recruitment/screening process. Thanks again for your interest!
POSITION: ADMINISTRATIVE ASSOCIATE II
Search #8070APR
FTE: 0.92 (Full-time September through June; Half-time
approximately 8 weeks of summer)
DEPARTMENT: Art Department
College of Arts & Sciences
DATE TO START: As soon as possible after closing
STARTING SALARY: $9.250/hour with benefits.
BARGAINING UNIT: Montana Public Employees’ Association (MPEA)
Montana State University Billings is the third largest University in Montana and is located in Montana’s largest city. The Senior campus, College of Technology and Downtown campus together are home to approximately 5,000 students. The University has six colleges, which offer a wide variety of degree programs to its students. Montana State University Billings employs approximately 500 employees, who together work hard to create an outstanding University.
DEPARTMENT DESCRIPTION: The mission of the Art Department at Montana State University Billings is to educate students in the understanding, production and analysis of visual art and culture. This educational process includes the development of technical, conceptual and art historical awareness; the development or furtherance of visual and tactile insight; the development of appropriate verbal and written skills; and the fostering of professional attitudes and goals.
POSITION DESCRIPTION:
This position will provide administrative and technical support to the Art Department Chair, Art Faculty, the Northcutt Steele Gallery Director and others as appropriate. Responsibilities include assisting with typing correspondence, tests, reports, professional papers, and other materials; compose and type routine correspondence; serve as receptionist; answer routine questions, meet callers and visitors; register students, print class schedules and transcripts using BANNER Software; handle routine incoming mail, maintain office budget and payroll by utilizing BANNER Software; supervise work study students; complete general secretarial duties as assigned and perform related work as required.
An expectation is to share the university’s commitment to continuous quality improvement. Supporting and engaging in the university’s continuous quality improvement course of action is expected.
QUALIFICATIONS:
· High School Diploma or equivalent.
· Two years of progressively responsible office experience and/or equivalent combination of education and experience.
· Demonstrated competence organizing and prioritizing multiple work loads, meeting deadlines, and exercising adaptability to changing priorities in a busy office setting.
· Experience formatting, typing, proofing grammar, punctuation and spelling of business correspondence and general office forms.
· Demonstrated ability to establish and maintain effective working relationships with diverse groups of people with a congenial, flexible and enthusiastic approach.
· Maintain confidentiality of records and information.
· Knowledge of Microsoft Office Suite (including Excel, Word, PowerPoint, FrontPage and other programs).
· Knowledge and use of standard office machines.
PREFERRED QUALIFICATIONS:
· Knowledge of Banner software.
· Knowledge of University programs, policies/procedures, rules and regulations including academic policies.
REVIEW DATE: Applications received or postmarked by April 28, 2008, will be given preference review; however, the position is open until filled.
APPLICATION PROCESS: Submit a 1) Letter of Application addressing the above qualifications/skills, 2) the MSU Billings Application Form, 3) a Current Resume, and 4) List of Three (3) Current References including names, addresses and telephone numbers and 5) the Authorization for Background Check Form to:
Human Resources Office/EEO-AA Office
Montana State University Billings
1500 University Drive
Billings, MT 59101-0298
Phone: (406) 657-2278; FAX: (406) 657-2120
http://www.msubillings.edu
Criminal Background Investigation is required prior to Offer of Employment.
(In accordance with University policy, finalists for this position will be subject to criminal background investigations.)
In accordance with The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the MSU Billings Crime Statistics of Specified Crimes is available for applicant review online at http://www.msubillings.edu/security, or can be accessed in the Human Resources Office, McMullen Hall, Rm 310.
MONTANA STATE UNIVERSITY BILLINGS IS AN ADA/AA/EEO EMPLOYER. Qualified
women, persons from minority groups, persons with disabilities, and persons with eligible veteran status
are encouraged to apply. Contact Human Resources Office, MSU Billings, for more information regarding
preference or accommodation (406/657-2278/TTY).