Grants & Sponsored Programs

Professional Development Grants


Sent to Deans by September 19; uploaded to Box by September 21.


The Provost Faculty Development Grant supports faculty development activities that will promote the professional growth of the faculty.


The intent of this program is to support a singular project. The project could be related to the teaching, scholarship or service activities of a faculty member. While the term project is open to many interpretations, it is important that all expenditures support the project requested.


The narrative must justify each of the requests made within the proposal as defined by the scope of the project.


All expenses must comply with state and university travel and purchasing policies.

Questions, if any, can be directed the Director of Grants & Sponsored Programs, Cindy Bell at 406-657-2363 or   A printable version of these guidelines can be found here.


Program Description


Provost Faculty Development Grants:
      These funds are to be used for Faculty Development in scholarship, teaching and service. Faculty who request these funds are asked to reflect on how it will impact your professional growth. Faculty who receive these awards are required to submit a final report detailing the outcomes of their activity within 30 days of the completion of their project.

    These funds may support, conference expenses, workshop attendance, residencies, professional travel that might not be funded by other means, or other uses that help your professional development as a faculty member at MSUB.  However, memberships, computer hardware, tools, and other “equipment-type” items are not appropriate for this solicitation. Please note that another exception is that this pool cannot be used for personal compensation.

Award Information


 A. Anticipated Funding Amount:
$300.00 to $2000.00 per proposal. Proposals that exceed the maximum available must include a statement of how the additional funds will be paid (personal funds, other university funding sources, grant funding, etc).


B. Three calls for funding will be issued each year: Summer, Fall & Spring.


Eligibility Information


A. Eligibility: Faculty members who carry a continuing appointment are eligible for these awards. This includes tenured and tenure track, university lecturers, adjunct professors and LOAs who are on primarily teaching appointments.  In the even that requests exceed available funding, preference will be given to first-time submitters, and/or individuals who have not been awarded for three years prior.


B. Limit on Number of Funded Proposals: Faculty may only be funded once per fiscal year. If a grant application is not funded, the faculty member may reapply in the same fiscal year (July 1 - June 30).


C. Retroactive Funding: Applications for retroactive funding will not be reviewed. The only exception made is when conferences fall after the application deadline, but before review by Committee. Still, the applicant is taking a chance on whether their proposal will be approved, and it is better to apply far in advance of any spending.


D. Number of Authors: Only a single author on a joint paper may request funding.


Proposal Preparation and Submission Instructions


A. Body of the proposal. Should not exceed 4 double-spaced pages in 12 point font.  Proposals that do not adhere to these formatting requirements will be returned without review.


1. Description and objectives. Describe the project or activity and its objectives fully, and explain how and when the objectives will be attained.


2. Impact. Who will benefit from this project or activity and in what ways?  Address the extent and quality of professional development of the faculty member AND the extent and quality of improvement in student learning and teaching.


3. Assessment of impact. Describe how you will assess the impact of the project and the extent to which it achieves the objectives.


4. Budget narrative. Provide a narrative that explains each budget item, and how and when the funds are to be used. Do not simply list the budget, itemize as clearly as possible. The committee will likely disallow expenses requested that are not justified in relation to the project or that exceed normal travel expenses. If a rental car is requested, it must be justified.  Note that any supplies purchased through these grants are the property of the University, not of the award recipient, and must be inventoried as such.  Books and media purchased will be the property of the MSUB Library.


B. Submission Process. Faculty must obtain approval from their department chair or program director and then submit the proposal to the dean of their college. Proposals will be submitted to the Professional Development Box account by the dean’s office. It is advised that faculty members consult with their chairs prior to submission to ensure that the chair understands the proposal.


Proposal Processing and Review Procedures


A. Proposals will be reviewed by the Faculty Development committee, who will use the following criteria to evaluate the quality of all proposals.

1. Overall impact: (Narratives are required to address both of these points.)

a. Extent and quality of professional development of the faculty member. In what ways and to what extent will the activities contribute to the professional development of the faculty member?


b. Extent and quality of improvement in student learning and teaching. In what ways and to what extent will the activities contribute to improvement in student learning, teaching, and curriculum?

2. Quality of the written proposal

a. Is the proposal comprehensible to a non-specialist audience? Proposals should be addressed to a non-specialist audience. Please clarify terminology and acronyms and minimize jargon.


b. Is the proposal complete and in the proper format? NOTE: The committee will NOT review proposals that omit one or more sections of the required format or that do not comply with page limits or formatting requirements.

B. Review and Selection Process:

1. Proposals will be reviewed by the Faculty Development committee, composed of a faculty representative from each college. The Director of Grants & Sponsored Programs serves as an ex officio member of this committee.


2. Committee members respond to a survey in which they answer the questions on this rubric. These responses are gathered and shared with the committee, which then meets to make a decision on each application and forward their recommendations to the Provost. The Provost makes the final cut based on these recommendations and the funding available to the program for that fiscal year.


Award Administration Information


A. Notification of Award: Faculty will be contacted by the Director of Grants & Sponsored Programs  informing them whether their proposal was funded.

B. Award Conditions:

1. The committee will NOT award a grant to a faculty member denied reappointment who plans not to return to the University or to an individual who failed to submit an acceptable final report for a previously funded grant.

2. Use of professional development funds must follow all rules regarding University spending. Failure to follow these rules could result in loss of funding.

C. Reporting Requirements

1. Grant recipients will be expected to submit a report  to the GSP office within 30 days of their activity. In the final report, the faculty is asked to comment on how their activity met the goals of the proposal. The format for this report will be included with the award letter.