Creating collections

Collections are groups of artifacts, reflections and presentations. They are like folders, except an item can belong to multiple collections at the same time. For example, you may add a short story you wrote to a collection called “Fiction” as well as a collection called “Creative Writing 101” and there will only be one copy of the story (artifact).

There are multiple ways of adding items to a collection: you may add items manually from the Edit Collection page; you may add multiple items at once using the Add to collection multi-action icon at the top of the main artifacts, presentations or reflections list; or you may select the Add to Collection option from the context menu (drop-down) for an item. You may also create a list of tags on the Edit Collection page that defines which items to automatically include in a collection based on the tags that are associated with the item.

Table of contents

1. Access the Collections area
2. Create a collection
3. Add an item to a collection from the Edit Collection page
4. Add an item to a collection from the main Artifacts, Presentations or Reflections page
5. Add an item to a collection using the context menu (drop-down) for the item
6. Create a tag a list that automatically populates a collection

Access the Collections area

1. Click the ePortfolio link in the navigation bar or My Settings widget.
2. Click Collections in the left tool menu.

Create a collection

1. Click New Collection on the main Collections page.
2. Give the collection a Name and Description.
3. Add any Tags you want the collection to have.
4. Make sure the allow Comments and Assessments check boxes are selected if you plan to share the collection with others.

Add an item to a collection from the Edit Collection page

1. Click the Add to Collection button.
2. Select the Artifacts, Presentations or Reflections link.
3. Select the items you want to add.
4. Click Add.

Add an item to a collection from the main Artifacts, Presentations or Reflections page

1. Select Artifacts, Presentations or Reflections in the ePortfolio Areas left tool menu.
2. Select the items you want to add to the collection in the list of items.
3. Click the Add to Collection multi-action icon at the top of the list.
4. Select the collection you want to add the items to.
5. Click Add.

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Add an item to a collection using the context menu (drop-down) for the item

1. Open the context menu (drop-down) for an item.
2. Select Add to Collection.
3. Select a collection.
4. Click Add.

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Create a tag list that automatically populates a collection

Tag lists allow you to automatically populate a collection with portfolio items that use specific tags.

Warning  All items that use the tags that you specify in the tag list are automatically added to the collection. If you share the collection with other users you automatically share all of the items.

1. Click the Add to Collection button on the Edit Collection page.
2. Select Artifacts, Presentations or Reflections based on Tags.
3. Give your tag list a Name.
4. Enter the tags you want to be included in the tag list.
5. Click Save.

Tip  If you want to create an OR condition, where items tagged with either "x" or "y" are added to a collection, you can create multiple tag lists. For example, if you want all items tagged with the phrase "Science and Technology" and either "Green Energy" or "Solar Energy" to be added to a collection, you should create two tag lists. The first tag list should contain the phrases "Science and Technology" and "Green Energy", and the second tag list should contain "Science and Technology" and "Solar Energy."

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See also

• Creating artifacts
• Creating reflections
• Creating presentations
• Adding tags