Additional Information Regarding Fees
Withdrawing from All Classes and Refunds
The following refund schedule applies to the standard semester format. For courses taught in nonstandard format such as Intersession, and special workshops, there are no refunds after the first day the class meets. See the Summer Session catalog for information regarding the refund policy during summer.
- Registration fee is nonrefundable.
- 90 percent of all remaining mandatory fees will be refunded to the end of the fifth classroom day.
- 75 percent of all remaining mandatory fees will be refunded to the end of the 10th classroom day.
- 50 percent of all remaining mandatory fees will be refunded to the end of the 15th classroom day.
- Refunds will not be made after the 15th day of classes. Exceptions to this may occur in the case of financial aid students subject to the federal pro rata refund policy.
- Refunds are determined as of the day the student officially withdraws from college and not from the date of last class attendance.
- Classroom days are determined by the college calendar—not by the student’s class schedule.
MSU Billings students receiving Title IV funds and who officially or unofficially withdraw or are expelled, up to the 60% point of the semester, may be required to return federal funds. Students may also be entitled to a post withdrawal refund up to the 60% point of the semester. Examples of the Federal Title IV policy may be obtained at the MSU Billings Financial Aid Office.
Financial aid recipients will not receive refunds until their financial aid is repaid (Pell Grant, SEOG Grant, SSIG Grant, Perkins Loan, FFEL Loans, fee waivers, and some scholarships). If the refund is insufficient to repay the financial aid programs, students will be billed for the over-awards.
Students who owe over-award repayments to any federal aid programs cannot receive future financial aid until repayment is made in full.
Students adding classes after payment of fees are required to pay additional fees created by the change in credit load. Payment for these charges is due immediately.
Students dropping classes (but not withdrawing) will receive a 100 percent refund on classes dropped before the end of the 15th classroom day. Refunds will not be made after the 15th classroom day. Students will be assessed a $5.00 drop fee for each class dropped.
Financial Aid students must pay for fees prior to classes beginning. The student’s financial aid will be applied to the student’s account with any refund being mailed to the student prior to the first day of classes. Please call the Business Office at (406) 657-2301 for details, or visit us at www.msubillings.edu/boffice.
Payment may be made by credit card (VISA, MasterCard, and Discover) in person, by mail, by telephone or via the internet by accessing the student secure website and selecting the student online payment option.
Fees may be paid after courses are selected. To avoid a $40.00 late registration charge, fees must be paid by the date posted for each semester as indicated in the calendar. Fees may be paid by mail. To request that a fee statement be mailed to you, call (406) 657-2301.
Students may elect to pay their fees in installments. The installment payment method requires approximately 1/4 down, 1/4 within 30 days, 1/4 within 60 days, and 1/4 within 90 days. A $30.00 administrative charge is assessed to students using the installment method. Students not paying in accordance with the terms of the deferred fee contract will be charged a $15.00 late payment fee per installment, and may have their enrollment canceled.
If the student withdraws from the university and the installment contract is not paid in full, any refund due the student is applied first to the unpaid balance of the contract. Withdrawal from the University does not void the contract and the University refund policy will be followed.
No person who owes Montana State University any fees, fines or other charges will be permitted to (1) receive academic credit or grades; (2) register; (3) secure a transcript, diploma, or other record; or, (4) access any MSU Billings facilities or services, regardless of the relationship thereof to the amount owed, until the full amount due has been paid or satisfactorily adjusted with Business Services. Any attorney’s fees or other costs or charges necessary for the collection of the amount owed may be added to the balance due, including collection agency fees. MSU Billings shall have the right to apply any portion of any amount it may owe such individual for any reason, including wages, to payment of the balance owed MSU Billings.
Late Registration Fee
A nonrefundable fee of $40.00 is payable by all students who do not pay during the designated fee payment period unless their late payment was due to the fault of Montana State University Billings. If a bank declines payment on a check and returns it to Montana State University Billings, a late registration fee shall be charged to the student offering the check in payment of fees. The late registration fee applies to students enrolled for six credit hours or less beginning the second week of classes.
Students who elect to audit a course must pay the normal per credit hour fee as outlined in the student fee schedule.
Any person not otherwise enrolled, and who does not want to register in a course for college credit, may with instructor approval enroll upon payment of a $5.00 per credit hour fee. Listening fees are nonrefundable.
A $30.00 nonrefundable application fee is assessed to each person applying for admission for the first time as an undergraduate student. Normally, this fee applies only to the period for which the person is making initial application at the undergraduate level. If the applicant is accepted and does not register, admission to MSU Billings is cancelled. The applicant has one calendar year from the semester of initial application to apply for readmission without paying an additional application fee. After one year, the $30.00 application fee is assessed again. A $40.00 application fee is assessed for a graduate program, the same restrictions being applied.
A minimum of $70.00 per semester credit hour is charged for continuing education courses. Individual course fees vary.
Several Montana State University Billings courses require additional fees. Examples of these are art classes, science labs or field trips. Some practicum and internship classes require an extra fee for professional liability insurance. A complete schedule of course related fees are available from the Business Office web site: www.msubillings.edu/boffice
Interactive television courses and online courses are assessed additional fees per credit hour. Electronic mediated fees are non-returnable after the 5th classroom day.
A nonrefundable fee is assessed per degree for each application to graduate. Please call Admissions and Records (406-657-2158) for details.
Students may receive one free official transcript. Each official transcript thereafter costs a minimal fee. Please call Admissions and Records (406-657-2158).
MSU Billings provides parking for students who live off campus, for a fee. All vehicles parked on university property must display a current MSU Billings parking permit on weekdays when the university is in session during the hours specified in the “MSU Billings Traffic and Parking Regulations” brochure. Students may pick up parking permits from 7:30 a.m.-5:00 p.m. Monday through Friday at the Campus Police office on the ground floor of the parking garage, southwest side and during Fee Payment week at the SUB Information Desk.
All students living on campus are required to purchase a meal plan each semester. Please check online at www.msubillings.edu/dining/ for meal plans, benefits of the plan, and services.