Academic Affairs (cont'd)

Student Records

Academic Records

Official academic records of each student’s scholastic achievement are kept on file in the Office of Admissions and Records, and include the following:

1. A signed “Official Class Roll and Final Grade Report” from the instructor of each class in which the student is enrolled each semester.

2. An “Official Academic Record” for each student officially enrolled.

3. Directory information of a student currently enrolled.  (See the Family Educational Rights and Privacy Act Revised.)

Transcripts

A transcript is a copy of the complete, unabridged educational record of a student who has been or is currently enrolled.  It is issued only to the student upon the student’s written request.  An official transcript is distinguished from an unofficial copy of the student’s record in that the official transcript carries the signature of the Registrar and bears the seal of Montana State University Billings.

As often as possible, transcripts are issued within five days following receipt of the transcript request and payment of the fee.  During periods of registration, changes in registration, grading periods, and Commencement, the Office of Admissions and Records staff has to devote full time to such activities.  The records are necessarily incomplete, and the status of students is pending; consequently, a longer time than usual is required for the issuance of transcripts.

All current and former MSU Billings students are entitled to one free official transcript; thereafter, each official transcript request is processed only upon the receipt of the transcript fee.  The student’s signature and/or personal request is required for the release of any transcript except when the transcript is released to those individuals who are considered to have a legitimate educational reason to have access to the student’s transcript.