1. |
Update Information form and Credits Earned
Since Graduation form |
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These PDF forms can be filled out and printed
online.
Include all professional and educational experiences since
you finished your degree. Ask your professional contacts in
advance if they will provide recommendations for you. List
their names, titles, business addresses, and daytime telephone
numbers. These two forms and any new recommendations will
be added to the previous contents of your file.
If you have done an update previously, the earlier update
forms will be removed unless you request otherwise. |
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2. |
Recommendation forms for Credential File |
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Form
for EDUCATION MAJORS
Form
for all other majors
The portions of these PDF forms
in red can be filled out online. Print the form and forward
it to the person who will write the recommendation.
Your reference people may use letterhead stationery instead of
this form. If you use this form, be sure to type your name
on it.
If you choose a confidential file (see #4 below), sign
the Waiver of Access at bottom before giving it to
your references who should then return the form to Career Services.
Your file should contain 3-5 letters of recommendation, but not more than 10 letters. Instruct us
in writing to remove previous recommendations when a) they
are more than five years old, b) you are adding a new recommendation
from the same person, or c) your earlier recommendations are
no longer appropriate to your current career goals. |
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3. |
Consent
to Disclose Information form |
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This form cannot be filled out online. Print,
fill out and sign in ink.
You may change the status of the file by completing a new
Consent form. Any confidential letters
already in the file will remain confidential. If you change to a non-confidential
file, you may review new letters only. You will not be able
to inspect letters of recommendation that were received while
your file status was confidential. |
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4. |
Grad
Data form |
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Use this form only to notify Career Services when you have
completed a new MSUB degree AND have accepted
a position.
Information you provide is kept confidential and is used for
statistical purposes only. Once you are employed, we will not
include your name in lists of candidates for prospective employers
until you update your file. |
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Transcripts, résumés and teaching certificates are not part of your credential file. If you wish to order a
transcript, contact the Admissions & Records Office at 406-657-2158. |
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Terms of service: Requests to send files
are typically fulfilled within three business days of receipt. |
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Faxing: Files will be faxed
only at the request
of an employer, and a fee of $2.00 per page will be charged
to you. |
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Contents of confidential letters of recommendation
will not be read over the phone to prospective employers. |
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To remove a letter from the file so it will
not be sent to employers, you must give us your instructions
in writing, via postal mail or fax. |
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Job referral: If your file has not been updated
in 18 months, it will be classified as Inactive and your name
will not be given to school districts seeking teachers with
your qualifications. To be referred for teaching jobs, you must
update the file and pay the update fee. |
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Fees: Click
here to view file fees. |
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Ownership: Your credential file remains the
property of Montana State University Billings. |
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Under the Family Educational Rights and Privacy Act,
1974, all letters of recommendation received in this office
prior to 1/1/75 are confidential, and credentials will be
sent only to actual employers but not to employment agencies. |
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Retention: The file will be retained as long
as it is kept up to date. If the file has not been updated in
15 years, it will be shredded to protect your privacy. |
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**SEE
FEE SCHEDULE**
Note: The file update fee is $20.00 and includes
5 sets of files. |
Individuals with disabilities who require accommodations may
review Policies
& Procedures
